Property leasing and licensing policy

Consultation has concluded

Mitchell Shire Council manages a substantial property portfolio for the benefit of the community including commercial and community buildings and land.

It is important that Council has agreements in place for the use of these different types of properties.

We've developed a draft Policy that considers the way Council leases or licenses its owned and/ or managed land and buildings. It is a general policy that outlines the principles of leasing and licensing and to help support fair, equitable and transparent processes for all types of facilities.

We're seeking input from tenants and the wider community about the draft policy.

Your input

We'll be contacting current tenants and user groups directly and we're also seeking input through a short survey.

Take the survey

  • Take our online survey here
  • Download a hard copy survey and drop it back to us
  • Pick up a hard copy from a Customer and Library Service Centre (Broadford, Kilmore, Seymour and Wallan)

Survey closes Tuesday 30 April 2019.

Mitchell Shire Council manages a substantial property portfolio for the benefit of the community including commercial and community buildings and land.

It is important that Council has agreements in place for the use of these different types of properties.

We've developed a draft Policy that considers the way Council leases or licenses its owned and/ or managed land and buildings. It is a general policy that outlines the principles of leasing and licensing and to help support fair, equitable and transparent processes for all types of facilities.

We're seeking input from tenants and the wider community about the draft policy.

Your input

We'll be contacting current tenants and user groups directly and we're also seeking input through a short survey.

Take the survey

  • Take our online survey here
  • Download a hard copy survey and drop it back to us
  • Pick up a hard copy from a Customer and Library Service Centre (Broadford, Kilmore, Seymour and Wallan)

Survey closes Tuesday 30 April 2019.

Consultation has concluded

  • Policy adopted

    8 months ago

    The Policy was adopted in June 2019.

    View policy.

    The Policy was adopted in June 2019.

    View policy.

  • What does the policy cover?

    about 1 year ago

    • Tenants use of the premises to comply with ethical behavior and sound principles of inclusiveness
    • Restrictions on maximum terms for leases and licenses
    • Defining rental payments based on Tenants capacity to pay and their ability to generate their own income
    • Responsibility for property utility services
    • Tenants requirements to be, and remain, insured.
    • Process for acquiring liquor permits
    • Sub-letting or changing the original terms of agreement
    • Third party hire of premises
    • Hours of use of premises
    • Reporting to Council against key performance indicators
    • Roles and responsibilities of Council...


    • Tenants use of the premises to comply with ethical behavior and sound principles of inclusiveness
    • Restrictions on maximum terms for leases and licenses
    • Defining rental payments based on Tenants capacity to pay and their ability to generate their own income
    • Responsibility for property utility services
    • Tenants requirements to be, and remain, insured.
    • Process for acquiring liquor permits
    • Sub-letting or changing the original terms of agreement
    • Third party hire of premises
    • Hours of use of premises
    • Reporting to Council against key performance indicators
    • Roles and responsibilities of Council and Tenant to provide Emergency, Risk and Occupational Health and Safety
    • Roles and responsibilities for maintenance and capital works
    • When and how an occupancy agreement will be terminated
    • Processes for dispute resolution