Budget, Strategic Resource Plan and Rating Strategy (2016/17)

Consultation has concluded

*Thank you to everyone who read the documents or made a submission. Submissions have now closed.*


Submissions will be considered at a Hearings Committee meeting of Council to be held on Monday 6 June 2016 at 7pm in the Council Chambers.

Council will meet to adopt the Budget, Strategic Resource Plan or Rating Strategy on 20 June 2016.




*Thank you to everyone who read the documents or made a submission. Submissions have now closed.*


Submissions will be considered at a Hearings Committee meeting of Council to be held on Monday 6 June 2016 at 7pm in the Council Chambers.

Council will meet to adopt the Budget, Strategic Resource Plan or Rating Strategy on 20 June 2016.




Consultation has concluded
  • Thank you for submissions

    over 2 years ago

    Thank you to everyone who took a look at our documents, attended an information session or made a formal submission on the budget, strategic resource plan and rating strategy.

    Submissions have now closed.

    Thank you to everyone who took a look at our documents, attended an information session or made a formal submission on the budget, strategic resource plan and rating strategy.

    Submissions have now closed.

  • Decisive action to ensure financial sustainability

    over 2 years ago

    Mitchell Shire Council is taking further decisive action to reduce expenditure and increase efficiency to ensure that core services and infrastructure are prioritised within the current financially constrained environment, as we continue to strive for improved financial sustainability.

    These changes are incorporated in the draft 2016/17 Council budget which is expected to go on public exhibition next week.

    In July last year, Council identified a $2 million efficiency target to be re-invested in capital works, with a focus on retaining current services to the community as much as possible.

    Additionally, in December last year it became clear that to meet...

    Mitchell Shire Council is taking further decisive action to reduce expenditure and increase efficiency to ensure that core services and infrastructure are prioritised within the current financially constrained environment, as we continue to strive for improved financial sustainability.

    These changes are incorporated in the draft 2016/17 Council budget which is expected to go on public exhibition next week.

    In July last year, Council identified a $2 million efficiency target to be re-invested in capital works, with a focus on retaining current services to the community as much as possible.

    Additionally, in December last year it became clear that to meet the rate cap a further $633,000 may also needed. Following community consultation in February this year, it was absolutely clear that the community did not support a rate rise above the 2.5 per cent rate cap. The combination of these factors has made it difficult not to impact upon service delivery.

    To meet this commitment, Council has identified increased revenue of $550,000 and nearly $900,000 in operating efficiency savings. Additionally $1.1 million is needed to be removed from staffing costs, along with minimal reductions to services and programs, which aligned to community demand and expectation.

    Whilst these are very difficult decisions, it is absolutely necessary to make them now to ensure that costs are reduced and align to community expectations and Council’s responsible financial plan.

    Mitchell Shire Council is proposing to reduce its workforce costs by $1.1 million with 13 positions removed in the 2016/17 budget as part of $2.6 million in efficiency savings. This figure includes a reduction of the number of vehicles in Council’s fleet.

    Council has undertaken service reviews across the organisation over the last six months which have identified strategies to refocus efforts on core services in alignment with community feedback. This will result in our organisation continuing to work smarter within the constraints of a reduced workforce to continue to deliver quality services valued by our community.

    Consultation with staff is underway in accordance with Council’s EBA requirements. Pending the outcomes of that, the changes are expected to be in place by 1 July.

    Mitchell Shire Council Acting CEO Travis Heeney said Council had to make the difficult decision of reducing the number of positions in the organisation so we could continue to increase investment in infrastructure and continue to secure Council’s long term financial sustainability.

    “The changes are across a range of Council departments including leisure, youth, community development, customer and library services, parks and assets, facilities, arboriculture and information technology," Mr Heeney said.

    “These changes are being made with an effort to have minimal impact on service levels, but recognise there will be some impact on operational capacity.

    “Where possible, we have looked at vacant positions and at prioritising employment for ongoing staff over fixed-term or casual appointments, but we still expect anywhere from seven to 12 retrenchments.”

    Mr Heeney stressed the changes were in no way a reflection on the quality of work of the staff affected.

    "Our staff are passionate about the services they deliver, work hard and are committed to serving the Mitchell community with quality services and efficient work practices," he said.

    “This sort of change has a big impact on our organisation, but our staff remain optimistic for the future.

    "These proposed changes are necessary in the current environment and will set the organisation up for more efficient service delivery. However, it will be necessary to continuously review our organisational capacity to respond to the needs of our existing and future communities.”

  • $2.6m savings drive budget focus for 16/17

    over 2 years ago

    Council is releasing its 2016/17 financial plan for community input this week with a focus on a $2.6 million efficiency.

    To meet the 2.5% rate cap, $633,000 has been removed from the operating budget for 2016/17 with cuts to grants, delays to strategic planning initiatives and slight reductions to operating hours for customer service, libraries and leisure.

    As part of efficiency targets set before the rate cap was announced, Council has also identified $2 million in operating reductions, including $1.1 million from staffing reductions with a seven per cent decrease in the workforce compared to last year’s budget. Council is also proposing changes to user fees and charges.

    To assist community members to understand more about the budget and find out about key budget initiatives, Council will be holding budget information sessions in the first week of May. The budget will also be on public exhibition from 20 April to 23 May.

    Mitchell Shire Mayor Cr Sue Marstaeller said the budget was a difficult one as Council adjusted its previous forecast of 4.5% to the new rate cap of 2.5%, but the decisions made this year would set Mitchell up well for the future.

    “The proposed budget is a responsible financial plan that has considered the community’s call for a lower rate rise whilst continuing to turn Mitchell around and deliver on our commitment for long term financial sustainability,” Cr Marstaeller said.

    “We had more than 900 people involved in the rate capping discussion and have built a budget based on a 2.5% rate increase which means we have had to make some changes this year on top of the $2m already planned.”

    “I would encourage the community to stay involved through this next step as we prepare to adopt the budget following this final round of consultation.”

    Mitchell Shire Council Acting CEO Travis Heeney said the budget demonstrated the organisation’s commitment to responsible financial leadership, efficiency reforms and increased infrastructure spending whilst adjusting to the new rate capping framework.

    “Council has delivered on its commitment made in July last year to redirect $2m from operating to capital. Council has delivered this on top of the $633,000 needed for the rate cap and has continued to deliver a financially sustainable long term plan and grow our capital works investment,” Mr Heeney said.

    “I would like to thank the community for their involvement so far and look forward to continuing a more open, pro-active and positive engagement through this budget consultation and beyond.”


    Council is releasing its 2016/17 financial plan for community input this week with a focus on a $2.6 million efficiency.

    To meet the 2.5% rate cap, $633,000 has been removed from the operating budget for 2016/17 with cuts to grants, delays to strategic planning initiatives and slight reductions to operating hours for customer service, libraries and leisure.

    As part of efficiency targets set before the rate cap was announced, Council has also identified $2 million in operating reductions, including $1.1 million from staffing reductions with a seven per cent decrease in the workforce compared to last year’s budget. Council is also proposing changes to user fees and charges.

    To assist community members to understand more about the budget and find out about key budget initiatives, Council will be holding budget information sessions in the first week of May. The budget will also be on public exhibition from 20 April to 23 May.

    Mitchell Shire Mayor Cr Sue Marstaeller said the budget was a difficult one as Council adjusted its previous forecast of 4.5% to the new rate cap of 2.5%, but the decisions made this year would set Mitchell up well for the future.

    “The proposed budget is a responsible financial plan that has considered the community’s call for a lower rate rise whilst continuing to turn Mitchell around and deliver on our commitment for long term financial sustainability,” Cr Marstaeller said.

    “We had more than 900 people involved in the rate capping discussion and have built a budget based on a 2.5% rate increase which means we have had to make some changes this year on top of the $2m already planned.”

    “I would encourage the community to stay involved through this next step as we prepare to adopt the budget following this final round of consultation.”

    Mitchell Shire Council Acting CEO Travis Heeney said the budget demonstrated the organisation’s commitment to responsible financial leadership, efficiency reforms and increased infrastructure spending whilst adjusting to the new rate capping framework.

    “Council has delivered on its commitment made in July last year to redirect $2m from operating to capital. Council has delivered this on top of the $633,000 needed for the rate cap and has continued to deliver a financially sustainable long term plan and grow our capital works investment,” Mr Heeney said.

    “I would like to thank the community for their involvement so far and look forward to continuing a more open, pro-active and positive engagement through this budget consultation and beyond.”


  • Efficiency savings to meet $2.6m target

    over 2 years ago

    $633k to meet the rate cap

    • $150K Strategic planning (timeframe of projects extended to 2017/18)
    • $70K ^Community Grants removed (total $140k reduction)
    • $120K Environmental Grants removed
    • $70K Tourism Grants removed
    • $85K Reduced operating hours at Customer and Library Service Centres
    • $50K Reduced operating hours at Leisure Centres
    • $50K Reduced asset condition audits
    • $38K *Reduced corporate expenses - legal, organisational development and advertising costs (see also reduced corporate expenses below)

    $2M in additional efficiency savings

    Increased Revenue ($554k)

    • $300K Increased rate revenue due to additional supplementary rates 15/16
    • $254K Increased user and statutory fees

    Increased Expenditure ($440k)

    • $440K Depreciation increases compared to forecast

    Reduced Operating Costs ($1.9M)

    • $1.107M Employee cost reduction as a result of planned restructure in 2016/17
    • $300K Removal of Home and Community Care funding (service funded by State Government)
    • $129K *Reduced corporate expense (including postage, legal, photocopying, publicity, promotions and advertising, mobiles and meetings and workshops costs)
    • $134K Insurance costs (policy renegotiation)
    • $70K ^Community grant reduction (total $140k reduction)
    • $66K Utilities (new Procurement Australia contract)
    • $50K Fleet costs (revision to fleet policy)
    • $50K Reduced height & width cost (efficiency gains from new contract)
    • $10K Reduced line marking service

    $633k to meet the rate cap

    • $150K Strategic planning (timeframe of projects extended to 2017/18)
    • $70K ^Community Grants removed (total $140k reduction)
    • $120K Environmental Grants removed
    • $70K Tourism Grants removed
    • $85K Reduced operating hours at Customer and Library Service Centres
    • $50K Reduced operating hours at Leisure Centres
    • $50K Reduced asset condition audits
    • $38K *Reduced corporate expenses - legal, organisational development and advertising costs (see also reduced corporate expenses below)

    $2M in additional efficiency savings

    Increased Revenue ($554k)

    • $300K Increased rate revenue due to additional supplementary rates 15/16
    • $254K Increased user and statutory fees

    Increased Expenditure ($440k)

    • $440K Depreciation increases compared to forecast

    Reduced Operating Costs ($1.9M)

    • $1.107M Employee cost reduction as a result of planned restructure in 2016/17
    • $300K Removal of Home and Community Care funding (service funded by State Government)
    • $129K *Reduced corporate expense (including postage, legal, photocopying, publicity, promotions and advertising, mobiles and meetings and workshops costs)
    • $134K Insurance costs (policy renegotiation)
    • $70K ^Community grant reduction (total $140k reduction)
    • $66K Utilities (new Procurement Australia contract)
    • $50K Fleet costs (revision to fleet policy)
    • $50K Reduced height & width cost (efficiency gains from new contract)
    • $10K Reduced line marking service

  • Infrastructure Investment Continues to Grow

    over 2 years ago
    2016 17 capital works illustrationv2 01

    CAPITAL WORKS HIGHLIGHTS

    Please see appendix C for further details

    Highlights of the capital works program for 2016/17 include:

    • New land acquisition $2.48M ($1.32M grant funded, $910K borrowings)
    • New Building works $4.4M ($2.9M contributions, $1.5M borrowings)
    • Drainage renewal and upgrade works $95K
    • Footpath renewal works of $400K and New Footpath works of $120K
    • Bridge renewal works $370K ($184K grant funded)
    • Recreation renewal works $1.28M ($481K grant funded)
    • Roads renewal and upgrade works (rural and urban) $3.53M ($2.72M grant funded)
    • Information technology $580K (renewal and upgrade works $520K, new works of $40K and expansion of $20K)
    • Landfill capping and rehabilitation $2M




    CAPITAL WORKS HIGHLIGHTS

    Please see appendix C for further details

    Highlights of the capital works program for 2016/17 include:

    • New land acquisition $2.48M ($1.32M grant funded, $910K borrowings)
    • New Building works $4.4M ($2.9M contributions, $1.5M borrowings)
    • Drainage renewal and upgrade works $95K
    • Footpath renewal works of $400K and New Footpath works of $120K
    • Bridge renewal works $370K ($184K grant funded)
    • Recreation renewal works $1.28M ($481K grant funded)
    • Roads renewal and upgrade works (rural and urban) $3.53M ($2.72M grant funded)
    • Information technology $580K (renewal and upgrade works $520K, new works of $40K and expansion of $20K)
    • Landfill capping and rehabilitation $2M




  • How much is allocated out of every $100 to our Service Areas?

    over 2 years ago
    2016 17budget capitalworks100diagramv4 01
    The chart shows how much is allocated to each broad service area for every $100 dollars that Council spends.


    The chart shows how much is allocated to each broad service area for every $100 dollars that Council spends.


  • Outdoor pool, customer service and library hours

    over 2 years ago


    Changes to operating hours for outdoor pools, libraries and customer service will deliver $135,000 in savings as part of Mitchell Shire Council’s response to meet the 2.5 per cent rate cap and deliver an additional $2 million in operating savings.

    Mitchell Shire Council Acting CEO Travis Heeney said the changes would minimise service impacts as much as possible, but still deliver the efficiency savings needed as part of Council’s ongoing efforts to reduce service costs.

    Opening hours for Customer and Library Service Centres will reduce by 15 hours a week across Broadford, Kilmore, Seymour and Wallan sites to deliver $85,000 in savings.

    Week day hours will change slightly for Kilmore, Seymour and Wallan and they will retain at least one evening service during the week.

    Weekend services will see the biggest change with Kilmore closing on Sundays and Broadford closing on Saturdays. Wallan and Seymour will remain open for three hours on a Saturday from 9am to 12 noon (previously 10am to 1pm).

    Council is also changing the weather trigger for opening outdoor pools in Broadford, Seymour and Tallarook to deliver an estimated $50,000 in savings and to bring the direct cost of providing these services closer in line with similar councils.

    On school days, outdoor pools will now only open if the weather forecast hits 30 degrees. Weekends and weekdays during school holidays pools will open at 25 degrees. Group bookings and special events will be accommodated as usual.

    Mitchell Shire Council Acting CEO Travis Heeney said the changes had been developed to minimise the impact on services as much as possible and followed community consultation about rate capping earlier in the year.

    “In February, Council asked the community if they wanted to go with a 4.5% or 2.5% rate increase and information about potential impacts of the lower option were presented including reduced hours for leisure as well as our customer and library services,” Mr Heeney said.

    “The changes will unfortunately have an impact on some service users, but we have worked hard to minimise this as much as possible across each location and service whilst still delivering the efficiency savings needed.

    “We have also made a number of other changes to our service delivery models in these areas including reductions in the number of leadership positions for these services. This is part of our ongoing efforts to reduce service costs and be ready to rebuild our services as we grow and change to a more commercial service focus.”

    Community members can provide feedback on this, as with any rate capping budget measure as part of the budget submission process. However to apply any changes, savings would need to be found in other areas.

    Centre Mon Tues Wed Thurs Fri Sat Sun

    Broadford

    8.30am to 5pm 8.30am to 5pm 8.30am to 5pm 8.30am to 5pm 8.30am to 5pm Closed (was 10am to 1pm) Closed

    Kilmore

    9am to 5pm 9am to 5pm (was 6pm) 9am to 5pm 10am to 6pm (was 9am) 9am to 5pm 9am to 12noon (was 1pm) Closed (was 10am to 1pm)

    Seymour

    10am to 5pm (was 6pm) 10am to 6pm 10am to 5pm (was 6pm) 10am to 6pm 10am to 5pm (was 6pm) 9am to 12noon (was 10am to 1pm) Closed

    Wallan

    9am to 6pm 10am to 6pm (was 9am) 10am to 6pm (was 9am) 10am to 6pm (was 9am) 9am to 6pm 9am to 12noon (was 10am to 1pm) Closed


    Changes to operating hours for outdoor pools, libraries and customer service will deliver $135,000 in savings as part of Mitchell Shire Council’s response to meet the 2.5 per cent rate cap and deliver an additional $2 million in operating savings.

    Mitchell Shire Council Acting CEO Travis Heeney said the changes would minimise service impacts as much as possible, but still deliver the efficiency savings needed as part of Council’s ongoing efforts to reduce service costs.

    Opening hours for Customer and Library Service Centres will reduce by 15 hours a week across Broadford, Kilmore, Seymour and Wallan sites to deliver $85,000 in savings.

    Week day hours will change slightly for Kilmore, Seymour and Wallan and they will retain at least one evening service during the week.

    Weekend services will see the biggest change with Kilmore closing on Sundays and Broadford closing on Saturdays. Wallan and Seymour will remain open for three hours on a Saturday from 9am to 12 noon (previously 10am to 1pm).

    Council is also changing the weather trigger for opening outdoor pools in Broadford, Seymour and Tallarook to deliver an estimated $50,000 in savings and to bring the direct cost of providing these services closer in line with similar councils.

    On school days, outdoor pools will now only open if the weather forecast hits 30 degrees. Weekends and weekdays during school holidays pools will open at 25 degrees. Group bookings and special events will be accommodated as usual.

    Mitchell Shire Council Acting CEO Travis Heeney said the changes had been developed to minimise the impact on services as much as possible and followed community consultation about rate capping earlier in the year.

    “In February, Council asked the community if they wanted to go with a 4.5% or 2.5% rate increase and information about potential impacts of the lower option were presented including reduced hours for leisure as well as our customer and library services,” Mr Heeney said.

    “The changes will unfortunately have an impact on some service users, but we have worked hard to minimise this as much as possible across each location and service whilst still delivering the efficiency savings needed.

    “We have also made a number of other changes to our service delivery models in these areas including reductions in the number of leadership positions for these services. This is part of our ongoing efforts to reduce service costs and be ready to rebuild our services as we grow and change to a more commercial service focus.”

    Community members can provide feedback on this, as with any rate capping budget measure as part of the budget submission process. However to apply any changes, savings would need to be found in other areas.

    Centre Mon Tues Wed Thurs Fri Sat Sun

    Broadford

    8.30am to 5pm 8.30am to 5pm 8.30am to 5pm 8.30am to 5pm 8.30am to 5pm Closed (was 10am to 1pm) Closed

    Kilmore

    9am to 5pm 9am to 5pm (was 6pm) 9am to 5pm 10am to 6pm (was 9am) 9am to 5pm 9am to 12noon (was 1pm) Closed (was 10am to 1pm)

    Seymour

    10am to 5pm (was 6pm) 10am to 6pm 10am to 5pm (was 6pm) 10am to 6pm 10am to 5pm (was 6pm) 9am to 12noon (was 10am to 1pm) Closed

    Wallan

    9am to 6pm 10am to 6pm (was 9am) 10am to 6pm (was 9am) 10am to 6pm (was 9am) 9am to 6pm 9am to 12noon (was 10am to 1pm) Closed

  • How To Make a 223 Submission

    over 2 years ago

    Written submissions about the Proposed Budget, Strategic Resource Plan and the Rating Strategy will be considered in accordance with section 223 of the Local Government Act 1989 (“the Act”). Submissions must be received at Mitchell Shire Council, 113 High Street Broadford VIC 3658 by 5pm Tuesday 24 May 2016. All written submissions lodged with the Council will become public documents available for inspection by the public in accordance with the Act.

    For email and mail submissions please attach the completed Submission Form

    EMAIL mitchell@mitchellshire.vic.gov.au

    MAIL TO Mitchell Shire Council, 113 High Street Broadford VIC 3658.

    ONLINE Complete our online form

    Written submissions about the Proposed Budget, Strategic Resource Plan and the Rating Strategy will be considered in accordance with section 223 of the Local Government Act 1989 (“the Act”). Submissions must be received at Mitchell Shire Council, 113 High Street Broadford VIC 3658 by 5pm Tuesday 24 May 2016. All written submissions lodged with the Council will become public documents available for inspection by the public in accordance with the Act.

    For email and mail submissions please attach the completed Submission Form

    EMAIL mitchell@mitchellshire.vic.gov.au

    MAIL TO Mitchell Shire Council, 113 High Street Broadford VIC 3658.

    ONLINE Complete our online form

  • Council Budget 2016/17 Information Sessions

    over 2 years ago
    Budgetforumnewsfeeditem

    Our recent rate capping consultation showed a clear interest from the community in learning more about Council finances.

    We’re holding Budget Information Sessions in May to discuss key areas of the 2016/17 budget and show you how we plan to keep our long-term financial indicators on track in a rate capped environment.

    FIND OUT

    • Changes we are making to staffing levels and operating efficiencies to redirect $2 million in operating savings to infrastructure investment
    • How we’ve saved $633,000 to meet the rate cap this year
    • Our proposed capital works program for 2016/17
    • Some of the common myths about our: budget; rates and finances including staffing; debt; revaluations; growth; long term financial indicators; municipal charge; fees and charges
    • Our proposed Rating Strategy
    • How we’ll work with you to define core services, set service levels,
    • identify surplus assets and develop a new four-year Council Plan
    SESSION DETAILS

    Sessions will be held at 7.30pm in Kilmore on Tuesday 3 May, Seymour on Wednesday 4 May and Wallan on Thursday 5 May. For details please see the key dates section.

    Our recent rate capping consultation showed a clear interest from the community in learning more about Council finances.

    We’re holding Budget Information Sessions in May to discuss key areas of the 2016/17 budget and show you how we plan to keep our long-term financial indicators on track in a rate capped environment.

    FIND OUT

    • Changes we are making to staffing levels and operating efficiencies to redirect $2 million in operating savings to infrastructure investment
    • How we’ve saved $633,000 to meet the rate cap this year
    • Our proposed capital works program for 2016/17
    • Some of the common myths about our: budget; rates and finances including staffing; debt; revaluations; growth; long term financial indicators; municipal charge; fees and charges
    • Our proposed Rating Strategy
    • How we’ll work with you to define core services, set service levels,
    • identify surplus assets and develop a new four-year Council Plan
    SESSION DETAILS

    Sessions will be held at 7.30pm in Kilmore on Tuesday 3 May, Seymour on Wednesday 4 May and Wallan on Thursday 5 May. For details please see the key dates section.